Best Practices

Efficient logging in a municipal and business context with AIMAX^{^®}

Transcription of session recordings incl. speaker differentiation with the help of AI

AIMAX^® creates your meeting minutes including the allocation of speeches to different speakers

Save time and personnel

Taking minutes of meetings in a municipal or parliamentary environment as well as in a business context is often time-consuming and error-prone. This is where AIMAX^® comes in - our intelligent AI agent that has been developed to make your life easier. With its artificial intelligence, it can make the work of secretaries easier and at the same time significantly improve the efficiency of minute-taking.

The advantages at a glance

Reduced workload: Automated creation of minutes saves time and reduces the workload for secretaries.
High flexibility: Choice between different minute styles to customise to different meeting types.
User-friendly: Access and use via Microsoft Teams without additional software installation.

The functional principle

AIMAX^® significantly reduces the manual effort involved in logging meetings. The AI agent receives the audio recordings of your meetings and generates precise draft minutes from them. The voice profiles are used to distinguish between different speakers and assign them to their speeches.

The secretary can then check these drafts and adapt them if necessary. This not only ensures a high level of accuracy, but also saves valuable time.

Possible areas of application:

Committee and parliamentary meetings
Business meetings
staff meetings
etc.

The figures speak for themselves

When using our RPA and AI solutions, the following results are achieved on average:

7-fold
increase in productivity per employee

+98%
Increase in quality and resilience

2 days
Average automation effort per process

Flexibility with different protocol styles

With AIMAX^® you can choose between different styles of minutes. Whether summaries, detailed voting results or verbatim minutes - all options are available to meet the individual requirements of the meeting.

Seamless integration into existing systems

Thanks to the integration with Microsoft Teams via the AIMAX^® TeamsGPT plugin, interaction with AIMAX^® can take place both from the computer and on the move. For example, meetings can also be easily recorded using a mobile phone. This enables simple integration into existing workflows and the use of established tools such as Microsoft Word.

We also offer training to ensure that all secretaries - both full-time and voluntary - can utilise the full potential of this tool.

We are also happy to supply you with the appropriate hardware or make a corresponding recommendation.

Other relevant applications in this context

Quotation preparation -reporting -annual financial statements -customer service - dunning - invoicing - Contract data entry -contract creation

AIMAX Business Solutions combines excellent solutions with first-class service. Your added value is our goal. Unique AI systems allow us to act independently of the application. With process automation and digital assistance, we unlock new potential in your company.

+49 6421 309060

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Conclusion

With AIMAX^® you can raise the efficiency of your meeting minutes to a new level and ensure that every meeting is documented comprehensively and accurately. Discover the possibilities of revolutionising your municipal work with AIMAX^®.

These awards say more than 1,000 words

"The use of artificial intelligence is also constantly opening up new options in the municipal and parliamentary environment. And the manual preparation of minutes, a very thankless job, is a prime example. If you have any questions about AI and its potential applications, please feel free to contact me."

Andreas W. Ditze

Managing Director

Feel free to contact me!