Efficient drafting of contracts with EMMA RPA

In the legal sector, accuracy is particularly crucial. EMMA, our innovative RPA (Robotic Process Automation) solution, is revolutionising the way contracts are created in notary's offices and law firms, for example, and offers a reliable and audit-proof automation solution.

• Time saving: automation of routine tasks is of great interest, especially in times of a shortage of skilled labour
• Error reduction: Reduction of human error through deterministic, repeatable processes
• Adherence to compliance requirements: Support for security and compliance requirements through seamless traceability

Drawing up contracts is an essential but time-consuming part of the work in notary's offices and law firms. With the introduction of EMMA, this process is not only more efficient, but also error-free and traceable, which ensures the quality and consistency of the contracts drawn up.

A typical contract creation process with the support of EMMA Cognitive AI is as follows:

1. Read out the contract data: The EMMA RPA starts the process by accessing a central database or CRM system to retrieve all relevant contract information, such as client data and contract types. This can also be an Excel file in which the data for the contracts to be created is stored.
2. Select and customise template: EMMA selects the appropriate one for the desired contract type from the available contract templates and automatically fills in placeholders with the data determined in advance.
3. Document creation: In the next step, EMMA saves the contract as a document (Word and/or PDF) in the desired folder.
4. Storage in the contract management system: The created document is stored in the contract management system for the relevant client and any necessary settings are made.
5. Notification: EMMA sends automatic notifications to the colleagues involved to inform them of the completion and availability of the contract.
6. Check and dispatch: Once the employee has checked the contract, it is automatically sent to the client by e-mail. Alternatively, a printout including a corresponding cover letter can be sent by post. The automatic online purchase of a postage stamp including printing on an envelope is also possible.

• Deterministic working: The Robotic Process Automation (RPA) solution EMMA ensures that every process flow is repeatable at all times, which ensures consistent results that are crucial in legal contexts.
• Traceable documentation: EMMA automatically creates screenshots during the execution of processes. These provide complete documentation and transparency of every step of the contract drafting process.
• Local installation and maximum flexibility: The EMMA cognitive AI can be installed locally and does not require internet access. This means that it also fulfils the highest security requirements. It can also be used in complex IT environments, e.g. via remote desktop connections or in Citrix environments. This enables seamless integration into the existing IT structures of law firms.

EMMA transforms the process of drawing up contracts in notary's offices and law firms into an efficient and error-free process. By providing a comprehensible and integrable solution that ensures efficiency and compliance at the same time, EMMA makes a decisive contribution to optimising business processes.